Computers are useful device and have become a part of human existence and daily life. I use my computer frequently and I enjoy some of the shortcuts keys I am knowledgeable about.
These keys provide easier ways to navigate, perform commands and do every other thing I want without having to go through the long process. Learning more shortcut and adding to the previous ones I know has been beneficial by cutting time and increasing productivity for me.
I have compiled a list that shows the different short-cut keys frequently used while working on the computer system on windows, excel, outlook, word and others.
If I missed some, please kindly let me know in the comment section.
Basic computer shortcut keys
- Alt + F–File menu options in the current program.
- Alt + E–Edits options in the current program
- Ctrl+A – Select All
- Ctrl+X – Cut selected item
- Ctrl + Del–Cut selected item.
- Ctrl+C – Copy the selected item.
- Ctrl + Ins- Copy the selected item.
- Ctrl+V – Paste the selected item
- Shift + Ins -Paste the selected item.
- Home — Takes the user to the beginning of the current line.
- Ctrl + Home-Go to the beginning of the document.
- End — Go to the end of the current line.
- Ctrl + End — Go to the end of a document.
- Shift + Home — Highlight from current position to beginning of the line.
- Shift + End — Highlight from current position to end of the line.
- Ctrl + (Left arrow) — Move one word to the left at a time.
- Ctrl + (Right arrow) — Move one word to the right at a time.
- F1–Universal help (for any sort of program).
Word shortcut keys
- Ctrl + A -Select all contents of the page.
- Ctrl + B -Bold highlighted selection.
- Ctrl + C -Copy selected text.
- Ctrl + X – Cut selected text.
- Ctrl + N – Open new/blank document.
- Ctrl + O – Open options.
- Ctrl + P – Open the print window.
- Ctrl + F – Open find box.
- Ctrl + I -Italicise highlighted selection.
- Ctrl + K – Insert link.
- Ctrl + U – Underline highlighted selection.
- Ctrl + V – Paste.
- Ctrl + Y – Redo the last action performed.
- Ctrl + Z – Undo last action.
- Ctrl + G -Find and replace options.
- Ctrl + H -Find and replace options.
- Ctrl + J – Justify paragraph alignment.
- Ctrl + L -Align selected text or line to the left.
- Ctrl + Q – Align selected paragraph to the left.
- Ctrl + E – Align selected text or line to the center.
- Ctrl + R – Align selected text or line to the right.
- Ctrl + M – Indent the paragraph.
- Ctrl + T – Hanging indent.
- Ctrl + D – Font options.
- Ctrl + Shift + F – Change the font.
- Ctrl + Shift + > – Increase selected font +1.
- Ctrl +] –Increase selected font +1.
- Ctrl + [- Decrease selected font -1.
- Ctrl + Shift + * -View or hide non printing characters.
- Ctrl + (Left arrow) -Move one word to the left.
- Ctrl + (Right arrow) – Move one word to the right.
- Ctrl + (Up arrow) – Move to the beginning of the line or paragraph.
- Ctrl + (Down arrow) – Move to the end of the paragraph.
- Ctrl + Del – Delete word to the right of the cursor.
- Ctrl + Backspace -Delete word to the left of the cursor.
- Ctrl + End – Move cursor to end of the document.
- Ctrl + Home – Move cursor to the beginning of the document.
- Ctrl + Space -Reset highlighted text to default font.
- Ctrl + 1 -Single-space lines.
- Ctrl + 2 -Double-space lines.
- Ctrl + 5 -1.5-line spacing.
- Ctrl + Alt + 1 Change text to heading 1.
- Ctrl + Alt + 2 Change text to heading 2.
- Ctrl + Alt + 3 Change text to heading 3.
- F1 – Open help.
- Shift + F3 – Change case of selected text.
- Shift + Ins – Paste.
- F4 -Repeat the last action performed (Word 2000+).
- F7 -Spell check selected text and/or document.
- Shift + F7 -Activate the thesaurus.
- F12 -Save as.
- Ctrl + S – Save.
- Shift + F12 -Save.
- Alt + Shift + D – Insert the current date.
- Alt + Shift + T – Insert the current time.
- Ctrl + W – Close document.
Excel shortcut keys
- F2 — Edit the selected cell.
- F5 — Go to a specific cell.
- F1 – Help
- F2 – Edit
- F3 – Paste Name
- F4 – Repeat last action
- F4 – While typing a formula, switch between absolute/relative refs
- F5 – Go to
- F6 – Next Pane
- F7 — Spell check selected text and/or document.
- F8 – Extend mode
- F9 – Recalculate all workbooks
- F10 – Activate Menu bar
- F11 — Create chart
- F12 – Save As
- Ctrl + Shift + ; — Enter the current time.
- Ctrl + ; — Enter the current date
- Alt + Shift + F1 — Insert new worksheet.
- Shift + F3 — Open the Excel formula window.
- Shift + F5 — Bring up the search box
- Ctrl + A — Select all contents of a worksheet.
- Ctrl + B — Bold highlighted selection.
- Ctrl + I — Italicize highlighted selection.
- Ctrl + C — Copy selected text.
- Ctrl + V — Paste
- Ctrl + D — Fill
- Ctrl + K — Insert link
- Ctrl + F — Open find and replace options.
- Ctrl + G — Open go-to options.
- Ctrl + H — Open find and replace options.
- Ctrl + U — Underline highlighted selection.
- Ctrl + Y — Underline selected text.
- Ctrl + 5 — Strikethrough highlighted selection.
- Ctrl + O — Open options.
- Ctrl + N — Open new document.
- Ctrl + P — Open print dialog box.
- Ctrl + S — Save.
- Ctrl + Z — Undo last action.
- Ctrl + F9 — Minimize current window.
- Ctrl + F10 — Maximize currently selected window.
- Ctrl + F6 — Switch between open workbooks/windows.
- Ctrl + Page up & Page Down — Move between Excel worksheets in the same document.
- Ctrl + Tab — Move between two or more open Excel files
- Alt + = — Create the formula to sum all of the above cells.
- Ctrl + — Insert the value of above cell into the current cell.
- Ctrl + Shift + ! — Format number in comma format.
- Ctrl + Shift + $ — Format number in currency format.
- Ctrl + Shift + # — Format number in date format.
- Ctrl + Shift + % — Format number in percentage format.
- Ctrl + Shift + ^ — Format number in scientific format.
- Ctrl + Shift + @ — Format number in time format.
- Ctrl + (Right arrow) — Move to next section of text.
- Ctrl + Space — Select entire column.
- Shift + Space — Select entire row.
- Ctrl + W — Close document.
Outlook shortcut keys
- Alt + S — Send the email.
- Ctrl + C — Copy selected text.
- Ctrl + X — Cut selected text.
- Ctrl + P — Open print dialog box.
- Ctrl + K — Complete name/email typed in address bar.
- Ctrl + B — Bold highlighted selection.
- Ctrl + I — Italicize highlighted selection.
- Ctrl + U — Underline highlighted selection.
- Ctrl + R — Reply to an email.
- Ctrl + F — Forward an email.
- Ctrl + N — Create a new email.
- Ctrl + Shift + A — Create a new appointment to your calendar.
- Ctrl + Shift + O — Open the outbox.
- Ctrl + Shift + I — Open the inbox.
- Ctrl + Shift + K — Add a new task.
- Ctrl + Shift + C — Create a new contact.
- Ctrl + Shift+ J — Create a new journal entry.
WINKEY shortcuts:
- WINKEY + D — Bring desktop to the top of other windows.
- WINKEY + M — Minimize all windows.
- WINKEY + SHIFT + M — Undo the minimize done by WINKEY + M and WINKEY + D.
- WINKEY + E — computer.
- WINKEY + Tab — Cycle through open programs on the taskbar.
- WINKEY + F — Display the Windows Search/Find feature.
- WINKEY + CTRL + F — Display the search for computers window.
- WINKEY + F1 — Display the Microsoft Windows help.
- WINKEY + R — Open the run window.
- WINKEY + Pause /Break — Open the system properties window.
- WINKEY + U — Open utility manager.
- WINKEY + L – Lock the computer (Windows XP & later).
- Menu + PrtSc – Screenshot
Random
- Alt + F1 – Insert Chart
- Alt + F2 – Save As
- Alt + F4 – Exit
- Alt + Down arrow – Display AutoComplete list
- Alt+’ – Format Style dialog box
- Alt + <> = Forward or backward
- Alt or F10 – Activate the menu
- Alt + Tab – switch applications
- Ctrl+3 – Italic
- Ctrl+4 – Underline
- Ctrl+6 – Show/Hide objects
- Ctrl+7 – Show/Hide Standard toolbar
- Ctrl+8 – Toggle Outline symbols
- Ctrl+9 – Hide rows
- Ctrl+0 – Hide columns
- Ctrl+F3 – Define name
- Ctrl+F4 – Close
- Ctrl+F5 – XL, Restore window size
- Ctrl+F6 – Next workbook window
- Shift+Ctrl+F6 – Previous workbook window
- Ctrl+F7 – Move window
- Ctrl+F8 – Resize window
- Ctrl + Tab = Switch among open windows
- Ctrl + W = Close tab
- Ctrl+- – Delete
- Ctrl + T = New tab
- Ctrl+Shift+~ – General format
- Ctrl+Shift+& – Place outline border around selected cells
- Ctrl+Shift+_ – Remove outline border
- Ctrl+Shift+* – Select current region
- Ctrl++ – Insert
- Ctrl+Shift + (- Unhide rows Ctrl+Shift+) – Unhide columns
- Ctrl+Tab – In toolbar: next toolbar
- Ctrl + F11 – Inset 4.0 Macro sheet
- Ctrl + F1 – File Open
- Ctrl+: – Insert Current Time
- Ctrl+; – Insert Current Date
- Ctrl+” – Copy Value from Cell Above
- Ctrl+’ – Copy Formula from Cell Above
- Ctrl+Tab – In a workbook:activate next workbook
- Enter – Do the command
- Shift+Ctrl+Tab – In a workbook:activate previous workbook
- Shift+Ctrl+Tab – In toolbar:previous toolbar
- Shift+Ctrl+F – Font Drop down List
- Shift+Ctrl+F+F – Font tab of Format Cell Dialog box
- Shift+Ctrl+P – Point size Drop down List
- Shift+Tab – Previous tool
- Shift + Del = Permanent delete
- Shift+F1 – What’s this?
- Shift+F2 – Edit cell comment
- Shift+F3 – Paste function into formula
- Shift+F4 – Find Next
- Shift+F6 – Previous Pane
- Shift+F8 – Add to selection
- Shift+F9 – Calculate active worksheet
- Shift+F10 – Display shortcut menu
- Shift+F11 – New worksheet
- Shift – Hold down shift for additional functions in Excel’s menu
- Tab – Next tool
